Basic information

Property name	Futura IV - KOy Vaasan Yrittäjänkatu 17 Fastighets Ab
Building name	Futura IV
Building address	Yrittäjänkatu 12 65380 VAASA
Number of buildings	1
Number of operators	11
Year of construction	2014
Surface area	4,584 m²
Number of floors	5
Fire class	P1
Building material	Steel reinforced concrete
Use	Office , Premises

Other information

The site falls within the area of the following rescue service: Ostrobothnia. The rescue department's estimated time of arrival at the site is approximately 12 minutes.

Fire alarm manager	Ari Koski Are Oy phone 0505630330
Location of the fire alarm	In the 1st floor telecommunications area in the A part
Maintenance	Are Oy phone 0505630330 service 0403005300
Electricity supplier	Vaasan Sähkö Oy tel. 063245111 service line 063245111 http://www.vaasansahko.fi/
Water company	Vaasan Vesi tel. 063254187 service line 063254151 https://www.vaasanvesi.fi/asiakaspalvelu
Surveillance company's contact info	AVARN Security tel. 0106202000 On-call tel. 0106202000
Insurance company of the property	LähiTapiola tel. 080004531 http://www.lahitapiola.fi/
Gathering area	Marked assembly point in the Futura IV parking area
Back-up gathering area	Futura I indoor areas
Heating type	District heating, ground source heat
Main water shutoff	In the heat distribution room (in the courtyard next to the A building entrance, entry from the outside)
Heat distribution room	In the courtyard by the entrance door to the right, entry from the outside
Electricity switchboard	In the courtyard by the entrance door to the right, entry from the outside
Ventilation device	5th floor
Air ventilation emergency stop	At the main entrance, only for the use of emergency rescue services

The premises of the property

Business premises

Location	Name
1.kerros	Thermo Transit Finland Oy
1st floor	Arkipelaga Ltd.
1st floor	NamNam Restaurant
1st floor	Neisa Oy
1st floor	Wärtsilä Finland Oy
2.kerros	Etteplan Finland Oy
2nd floor	Wärtsilä Finland Oy
4th floor	Wapice Oy
5.kerros	Genexis Finland Oy
5th floor	Merinova
Ground floor	Little Mai

Safety personnel for the property

Security manager	Petteri Väkelä Vaasa Parks Oy Ab phone 0401293437 petteri.vakela@vaasaparks.fi
Security liaison officer	Mikko Harju VP Facilities Oy Ab phone 0400362552 mikko.harju@vaasaparks.fi

Operators' safety personnel

Company	Person	Contact information
Arkipelaga Ltd.
Merinova	Kirsi Virtanen	Merinova tel. 0404144028 kirsi.virtanen@merinova.fi
NamNam Restaurant
Wapice Oy	Anna-Kaisa Saari	Wapice Oy anna-kaisa.saari@wapice.com
Wärtsilä Finland Oy
Wärtsilä Finland Oy

Accidents

Risks

• falling down
• slipping
• tripping
• snow or ice falling down on people
• traffic accidents
• high drop
• electric shock
• cut wound
• obstacles along the rescue route

Consequences

• damage to property
• personal injuries

Actions and safety and security preparations

• The build-up of snow and ice on roofs must be monitored in the winter.
  • Hazard spots are to be reported immediately to property maintenance company.
  • In hazardous situations traffic or parking must be prevented in the area where ice or snow can fall down.
• The yard area is to be kept neat and in good condition.
  • Winter upkeep will be taken care of.
• Close call -situations are intervened with immediately. Close call -situations are investigated and necessary measures are taken to counteract the situation to prepare for and prevent similar situations.
• First-aid supplies have been acquired and they are replaced regularly.
• The persons in the companies responsible for safety have been nominated.
• The persons responsible for safety take care of safety matters relating to their work location.
• Everyone must familiarise themselves with the general first aid instructions.

Fire hazards

Risks

• Human behaviour
  • careless smoking
  • storing items in passageways
  • storing items in staircases
  • fire doors open
  • accidentally leaving electronic appliances on
  • grease or other fire in the kitchen
  • unattended burning of candles
• Electrical devices
  • short circuits
  • broken electronic appliance
  • hob in communal areas
• Arson
• Safety procedures
  • fire alarm device fault
  • inspection of extinguishers not done
  • fire hydrant servicing not done
  • lack of indicator light centre maintenance
  • obstacles along the rescue route
• Others
  • hazardous substances

Fire-hazardous locations are, for example technical areas and other equivalent property areas.

Consequences

• damage to property
• smoke damage
• personal injuries

Actions and safety and security preparations

• Human behaviour
  • Independent fire inspections are performed yearly within the property
  • It is important to take care of exiting safety:
    • personnel keep the escape routes clear.
    • active intervention in defects.
  • The persons in the companies responsible for safety have been nominated.
  • The rescue plan is kept up to date and studied.
• Electrical devices
  • Electrical repairs and installations are contracted to TUKES-registered professionals. The contractor must have sufficient installation certificates and experience from similar work.
  • Electrical switchboards are marked and materials are not kept in front of them.
  • The hob is not to be used as a storage surface for different kinds of objects.
• Arson
  • An additional fire load is not accumulated.
• Safety procedures
  • The property has a smoke extraction system which is inspected, serviced and tested as per the device manufacturer's service programme.
  • The location has an automatic fire alarm system.
  • The testing and maintenance of fire alarm equipment are carried out in accordance with the maintenance programme.
  • The property has initial extinguishing devices.
  • Initial extinguishing equipment is inspected in accordance with directives.
  • Escape routes are marked with signs.
  • The persons responsible for hot work have been specified.
• Others
  • Ventilation and sweeping
  • The time period between cleaning AC ducts is usually 10 years.

Water damage

Risks

• Environment
  • flood
  • heavy rain
• Structures
  • waterproofing failure of structures
  • an accident caused by structural and material errors
  • broken pipes
• Equipment
  • washing machines and refrigerators breaking down

Consequences

• damage to property

Actions and safety and security preparations

• Structures
  • HWA works, inspections, and installations are contracted only to professionals.
    • An HWA contractor must possess sufficient installation certificates and the contractor must have done similar work before.
  • An assessment of the state of the plumbing is carried out regularly.
  • Leaves and litter on the roof and in the gutters should be removed.
• Equipment
  • Supervised use of household appliances and emphasising the importance of their maintenance.
    • The filters and lint strainer in the dish washer and the laundry machine must be cleaned regularly.
    • The back of the fridge must be vacuumed once per year. At the same time, the condition of the fridge is also to be inspected visually, with regard to the compressor and drip tray.

Cases of illness

Risks

• heart failure
• diabetic shock
• stroke
• cerebral haemorrhage
• epilepsy
• fainting
• obstacles along the rescue route

Consequences

• personal injuries
• death

Actions and safety and security preparations

• Guaranteeing speedy access to help within the property.
  • The rescue routes at the property have been marked and they are to be kept clear.
• Everyone should familiarise themselves with the first aid guidelines attached to the rescue plan and giving first aid should be rehearsed.
• People capable of administering first aid have been identified.
• First-aid supplies have been acquired and they are replaced regularly.
• Ambulance guidance has been organised and this has been passed on to the personnel.
• The stopping of rescue vehicles outside the exterior doors is to be made possible.

Radiation or gas hazard

Risks

• radioactive substances or dangerous gases getting into the environment
• an accident while transporting a dangerous substance
• an accident in a nuclear plant

Consequences

• radiation sicknesses
• death

Actions and safety and security preparations

• Acquiring iodine pills as needed (2 tablets per person).
• The emergency stop for the ventilation has been labelled and passed on to the staff.
• There are instructions for different situations in the rescue plan.

Storm damage

Risks

• various natural phenomena

Consequences

• blackouts
• damage to property
• personal injuries

Actions and safety and security preparations

• The state of the building and exterior areas is to be taken care of.
• The curfew set by the authorities must be respected.
• When taking shelter indoors, you must stay away from windows and glass doors.
• Prepare yourself independently for long power blackouts by, for example:
  • a lamp and batteries

Criminal activity

Risks

• Burglary
  • it is possible to access the building's premises unsupervised
• Violence
• Vandalism

Consequences

• damage to property

Actions and safety and security preparations

• Burglary
  • Marking and photographing of valuables.
• Vandalism
  • Supervising general cleanliness and order, and intervening actively in shortcomings.
  • Graffiti and other smudges and smears should be cleaned without delay.
• Personnel are responsible for reporting faults.

Safety at premises

Surveillance

Reception

Description	Info open on weekdays 8 AM - 4 PM.
Location	Futura IV, At the main entrance in the cafeteria
Contact	NamNam Ravintola phone 0401994590 info@futura4.fi

Safety equipment

Smoke extraction

The purpose of smoke ventilation is to remove fire gases, smoke and heat from the premises. The smoke ventilation equipment must be maintained and tested regularly according to the user maintenance instructions. The smoke ventilation equipment may only be used by the rescue services.

Smoke removal machine

Location of smoke extraction hatches	Stairwell, office floors
Description	Smoke ventilation through openable and remotely triggered vents as well as through openable windows and doors.
Location of centre	On the 1st floor corridor RK13
Smoke removal activation	At the main entrance and in the 1st floor stairwell

Exit guide, security or signal light

Emergency exit signs show how to to exit the building. Any faulty or incomplete signs must be reported to property maintenance services.

Exit guide, security or signal light

Location	Along the corridors and at exits above doors or in the ceiling
Description	LED-illuminated exit signs
Location of centre	In the main switchboard
Coverage	The whole property
Service person	Ari Koski Are Oy phone 0505630330

Ventilation emergency stop

If the building is subjected to an external danger, such as fire gases from an adjacent building, the ventilation must be shut off. In such a case, the rescue authorities usually issue an emergency warning, providing additional instructions, such as to turn off ventilation systems.

Air ventilation can be stopped by anyone.

Ventilation emergency stop: At the main entrance, only for the use of emergency rescue services

First aid

According to the Occupational Safety and Health Act (738/2002) 46 §, the employer is obligated to ensure the availability of first aid to employees and other personnel at the work place, to provide directions for getting first aid, as well as reserve enough first aid supplies at the work place or in its close proximity.

• People capable of administering first aid have been identified. The list of first aid-skilled people is located at: .
• The ambulance will be directed to: To the main entrance, from where the caller or an assistant will direct to the right place..

The property has the following first aid items available:

Utensil	Location
Defibrillator	At the Futura I info and the Mehiläinen premises in Futura III

Fire safety

Fire alarm

The purpose of the automatic fire alarm system is to warn people in the property about an imminent fire. The system detects fires quickly as sensors react to the fire and the alarm bells start ringing. The system will alert the emergency response centre automatically.

Fire alarm

Location	User panel in the vestibule at the main entrance
Location of centre	In the 1st floor telecommunications area in the A part
Coverage	The entire building
Attendant	Ari Koski Are Oy phone 0505630330

Securing the functionality of the notification transfer connection

• Periodic maintenance and malfunction repairs
• Monthly testing of the notification transfer connection
• Periodic inspections

Actions in the event of malfunction of the notification transfer connection

In the event that a malfunction is detected in the notification transfer connection, an enhanced surveillance is performed on the premises with the help of personnel.

• Connection to the emergency centre
• An on-call person to supervise the fire alarm centre
• An on-call person makes the emergency notification if needed and guides the rescue department to the site of fire

Fire compartmentalisation

The purpose of fire compartmentalisation is to limit the spread of smoke and fire and to secure safe exiting. For this reason, it is very important that the fire doors are kept closed. Fire doors must not be wedged open.

The floors, basement floors and attic of the building are generally divided into separate fire compartments.

Spaces which differ from each other fundamentally in terms of usage or fire load are divided up into separate fire compartments, if it is necessary for the protection of property or personnel. (usage way compartmentalisation)

Fire compartmentalisations in the builidings:

Building	Type	Description
Futura IV	Floor compartmentalisation, Usage method compartmentalisation	Compartmentation by floor and purpose. Things like elevator shafts and stairwells have been compartmented.

Rescue route

The rescue way is a drive way, which the rescue department's vehicles can use in emergency situations to reach to within close proximity of the building.

• It is not permitted to park cars, pile up snow, set up lampposts, plant vegetation, or do, leave, or set up anything else that might block traffic on the rescue way.
• Escape routes must be indicated with a text sign in accordance with Ministry of the Interior decree no. 468 of 2003.
• A rescue way sign is not used if the rescue way is not marked in the building's construction permits.
• Please contact rescue authorities for advice on any escape route questions.

Rescue route

Location	Through the parking areas next to the building

Emergency exit routes

The principle of exit safety is that all spaces of the building must haveat least two exit routes at all times which do not require keys or othertools to open the doors. Doors are not to be kept double-locked during working hours. Objects are not to be stored in front of the exits.

There are the following types of evacuation procedure in the property:

Building	Evacuation procedures
Futura IV	Exit through the nearest safe exit route to the assembly point (parking spots). Floors may be exited either through the stairwell of the A part or through the emergency exit stairs at the end of the B part.

Safety organisation

Safety personnel for the property

Security manager	Petteri Väkelä Vaasa Parks Oy Ab phone 0401293437 petteri.vakela@vaasaparks.fi
Security liaison officer	Mikko Harju VP Facilities Oy Ab phone 0400362552 mikko.harju@vaasaparks.fi

Operators' safety personnel

Company	Person	Contact information
Arkipelaga Ltd.
Merinova	Kirsi Virtanen	Merinova tel. 0404144028 kirsi.virtanen@merinova.fi
NamNam Restaurant
Wapice Oy	Anna-Kaisa Saari	Wapice Oy anna-kaisa.saari@wapice.com
Wärtsilä Finland Oy
Wärtsilä Finland Oy

Alerting help

In all urgent emergency situations, whether it be a police, fire department, paramedic, or a social worker case involving an urgent need for help CALL THE EMERGENCY NUMBER: 112

Call the emergency number yourself if you can

It is important to make the emergency call yourself, if the matter concerns you. The victim has more knowledge on the situation, based on which the dispatcher can send help accordingly. Using middle-men to make the call can delay getting the right kind of help on site.

Tell what happened

The emergency centre dispatcher will ask the caller about what happened so that they can send the appropriate assistance.

Give the exact address and municipality

The emergency centre might have several same addresses in different municipalities/cities in its service area. Therefore it is also important to know the name of the town/city/municipality where the accident has taken place.

Answer the questions that are asked of you

The questions asked by the dispatcher are important. They do not delay alarming for help. In urgent cases the dispatcher already alerts the authorities and other partners during the call, and gives them more information on what has happened.

Act according to the information given to you

The dispatcher is trained to give instructions in various types of situations. It is important to follow the given instructions. Correct initial actions often play an important role in the end result.

End the call only after you're given permission to do so.

Ending the call too soon may delay the help from arriving. After you are given the permission to end the call, end it. Keep the phone line open. The dispatcher or the help on its way may need additional information on what has happened.

In an emergency, the rescue department shall be guided as follows:

When the fire alarm system goes off, direct to the fire alarm (in the 1st floor telecommunications area in the A part), otherwise direct to the nearest entrance

Sudden illness or accident

Clarify and check

• What has happened?
• Check the person's condition (do they wake up, are they breathing?)

Give first aid if needed.

• Turn an unconscious but breathing patient into the recovery position on their side.
• If the person is not breathing, start with first aid.

Make an emergency call.

• Call the number 112.
• Tell where you are calling from. Yrittäjänkatu 12, VAASA
• Tell what happened
• Act according to directions.
• Inform the emergency centre of any changes that take place in the condition of the patient.

Fire

Save and warn

• Rescue those in immediate danger and warn others.
• Direct people to the gathering area.

Extinguish and contain

• Try initial extinguishing and avoid smoke. Do not put yourself in danger.
• Contain the spreading of the fire and smoke by closing the windows and doors that lead into the fire area.

Alert

• Use the fire alarm button to alert the fire department and to warn others with fire bells.
• After getting to a safe location, call the number 112 (also after using the fire alarm button).
• Say where you are calling from, where the fire is (address and floor) and if there are people in danger.
• Do not hang up the phone until you are given permission to do so.

Guide

• Direct the rescue personnel to the location.
• In an emergency, the rescue department shall be guided as follows: When the fire alarm system goes off, direct to the fire alarm (in the 1st floor telecommunications area in the A part), otherwise direct to the nearest entrance

Using the lift in the event of a fire is strictly forbidden!

In evacuation situations the gathering area is: Marked assembly point in the Futura IV parking area

Back-up gathering area: Futura I indoor areas

Fire action guide, when safe exits are blocked

Sometimes a fire in another location prevents safe exit from the building. In these cases it is smartest to stay in a smokeless space and keep all doors and other openings closed.

Stay in the fire compartment that you are in.

• It is safe to stay behind the fire door. Fire doors withstand fire for at least half an hour.
• Jumping from a height has fatal consequences, reamining in a smoke-free area does not.

Go to a window and attract attention. If you do not manage to do this, let people know your location by calling 112.

Follow directions from the authorities.

Action in a fire alarm situation

The building has an automatic fire alarm system, which sends an alert to the rescue department. Everyone must vacate the building immediately when they hear the fire alarm.

• Bring outdoor clothes with you if they are nearby.
• Close doors and windows
• Use the nearest escape route to exit the building.
• Direct customers and guests.
• Call the number 112 from a safe location and provide further information about the situation. At the same time, you will make sure that the emergency center has been notified about the fire.
• Move to the gathering area; do not stay in front of the entrances.
• No-one may leave the gathering area without permission.

The danger is only over when the rescue department gives permission to return to the building. The safety personnel of the property passes on the announcement concerning moving back inside to the personnel.

Action in the gathering area

When people have left the building and proceeded to the gathering area, the representative of the personnel begins to direct activities. Based on the situation at hand, it is necessary to consider whether it is safe to remain in the designated gathering area or if people should be directed elsewhere, for example into a pre-arranged interior area or to a property in the vicinity.

No-one may leave the gathering area without the permission of the person responsible for the gathering area. Activity in the gathering area is directed by the building's safety personnel. The safety personnel give information on the progress of the situation and notify when it is permitted to return into the property.

Factors to bear in mind in the gathering area:

• Taking care of anyone who may be injured; the safety personnel are to be informed
• looking after people with reduced mobility or otherwise poor physical condition
• if one is aware of someone having remained inside, this is to be reported

Back-up gathering area

If the gathering area is not safe, then people are to move on to a safe back-up gathering area defined separately by the protection managers. Authorities will also provide instructions about shelter locations for long-term shelter.

Assisting people with reduced mobility in emergency situations

In an emergency situation, the movement of people with reduced mobility out of the building may be difficult and slow. Try to help them as much as you are able to.

Things to consider when helping people with reduced mobility

• Help a person with reduced mobility to exit, within the limits of your own capabilities.
• Take care of the person you helped also after getting out.

Water damage

Action guide

• Disconnect power from where the leak is and from its proximity.
• Stop the water from flowing, from i.e. the water mains, if possible.
• Notify of the situation immediately:
  • to the maintenance personnel: Are Oy, phone 0505630330, service 0403005300
• Contact the emergency number if needed 112.
• Main water shutoff: In the heat distribution room (in the courtyard next to the A building entrance, entry from the outside)
• Heat distribution room: In the courtyard by the entrance door to the right, entry from the outside
• Electricity switchboard: In the courtyard by the entrance door to the right, entry from the outside

Should there be threat of water outside the building

• Inform property maintenance and, if needed, the emergency centre on 112.

Public warning signal

The public warning signal is a one-minute-long ascending and descending tone or a warning announcement by the authorities. The length of the ascending tone is 7 seconds. The public warning signal means an immediate danger threatening the public.

The All Clear signal is a one-minute-long monotonous signal. It is an announcement of the threat or danger having passed.

Act in the following way after you've heard the public warning signal

• Proceed indoors. Close doors, windows, ventilation holes, and air conditioning devices.
• Turn on the radio and wait for instructions.
• Avoid using the phone to prevent telephone lines from getting jammed.
• Do not leave the area unless urged to do so by the authorities.

Blackouts

In the event of a power cut, the safety lights will remain on.

Using lifts during a power cut is not possible.

Action during a power cut

Electricity is down in the operating premises, but the lights of public areas are still working

• If possible, check the fuses in the operating premises' own electrical switchboard.
• If the problem was not solved, contact property maintenance (tel. 0505630330).

Electricity is down in both the operating premises and the public areas

• Use a flashlight
• Direct others, if so needed.

In the event of a power cut, lifts will stop working. Should you be stuck on a lift due to a power cut or other failure, act as follows:

Contact the lift maintenance emergency line:

• by mobile phone - (KONE Hissit Oy, 080015063) or
• the emergency button inside the lift. (This will connect directly to the lift maintenance emergency line.)

When necessary, you can call the general emergency number 112.

Storing movables

Storage of different kinds of objects may lead to a hazard of fire starting or spreading, the prevention of safe exit in an emergency situation and increased difficulty in extinguishing the fire.

The building's exit hallways and staircase areas must be kept walkable and clear of any obstacles.

Exit corridors, staircases, inside hallways, and storage area passages

• It is not permitted to store any items.

Under or near buildings

• It is not permitted to store flammable material or other goods by the walls of the building, e.g. garbage containers, piles of cardboard, or transportation trays

Attention!

• The rescue authorities can permit single case exceptions, for example for storing a larger amount or allowing storage in a different place or limit storing, if safety requires that

Attachments

This rescue plan has the following attachments:

Additionally, the Pelsu Rescue Plan service has the following attachments available:

• 1st floor
• 3rd floor
• 5th floor
• Basic Life Support and AED
• Ground floor
• Layout plan Futura IV
• Third floor
• Vaasa Airport Park